Public Speaking Preparation with the 4,2,1 Approach

There are two types of people in general when it comes to public speaking.  This deduction has not been determined by any scientific study but rather observations over the years.  You have on the one hand the person who as soon as they get confirmation they will be speaking, they begin plotting out what they are going to say.  Then there is the other group in which a person doesn't sweat it and at the "last minute" slams together some thoughts and notes and makes the presentation.   I advocate the 4-2-1 approach to preparation which over the years has made it very easy for me to get ready for remarks whether they are at a banquet, in a motivational setting or in seminar.

Four represents four weeks out from the day I am going to speak.  This is when I begin to gather thoughts, do research on the topic I am going to cover and begin blocking out major segments of the address.  As the spirit moves I begin to write.   But this is not the time to panic if the infamous writer's block creeps in.  Put the computer down and go walk the dog.  (If you don't have a dog you should get one because the benefit far outweigh any negatives).You'll be surprised how the simple exercise actually helps the creative juices flow and you'll be surprised how the simple act will make you want to go back to the computer.   Plan to have your writing done in 14 days from when you begin.

This brings us to the number two representing two weeks before your deliver your remarks.  Start reading your speech aloud so you can hear how the words flow.  If there is an area that just doesn't sound or feel right consider revising it.  If it doesn't feel or sound good to you, your audience will likely feel the same way.  The practice of reading the speech out loud also helps with memorization/familiarization of the text.  There is nothing worse than someone who reads a speech and you don't want to be that someone.  You will be surprised how much of what you have written you will remember after first writing it and then reading it repeatedly.

One, as you have probably figured out is one week before your presentation.  This is when practicing without reading your script should begin.  This immediately lets you know where there are weak spots that need to be addressed and where you are already nailing it.  This should be a daily exercise as well because, again, every time through your document or slide presentation  increases familiarity.  It will also reduce anxiety.

So now that you are ready to give that presentation they will be talking about for days what should you do on the day of the event.   See you Thursday.   Be well